Avidus Interactive

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A Conference Platform That Processed 600+ Submissions Without a Developer, and Is Ready for a Screening Agent

CLEINT :

ASME India

Location :

Hyderabad, India

40%

Registrations completed on mobile

600+

Paper submissions processed through the platform

Developer interventions needed post-launch for updates

Problem

IMECE India, the world's largest mechanical engineering conference arriving in India for the first time, needed a digital home to match its scale: 2,000+ delegates, 500+ speakers, 50+ exhibitors. Instead it had a fragmented, static presence with no clear journeys for authors, delegates or sponsors; every content change waited on a developer, and 600+ paper submissions would have meant a committee reading, sorting and routing each one by hand.

What we built

A full-scale conference platform structured around distinct journeys for authors, delegates, sponsors and the wider engineering community. Dynamic speaker and programme pages render 500+ speakers across four technical tracks from structured data; integrated submission, registration and sponsorship flows capture 600+ paper submissions and mobile registrations as structured records with track, topic and author metadata, with no manual handling; and the content layer runs itself, with zero developer interventions after launch. Built mobile-first on Webflow for delegates on the move. Every submission and every programme slot is now data an agent can read. Agent next: a submissions agent that screens papers against track criteria and routes them to reviewers, and a delegate agent that answers programme questions in real time.

Tech stack