Avidus Interactive

[ CLIENT OVERVIEW ]

A mid-to-large scale enterprise requiring digital transformation for their secretarial and board meeting operations. The client sought a secure, centralized system to streamline regulatory processes, ensure compliance, and reduce manual overhead in company secretary functions.

[ THE CHALLENGES ]

Managing board meetings and compliance workflows manually was leading to:

Delays in generating and circulating notices and resolutions.
Human errors in maintaining registers and acknowledgments.
Difficulty in tracking statutory requirements and role-specific responsibilities.
Limited visibility and accountability across different stakeholders.

[ Solution ]

We developed a custom dashboard on the MERN stack (MongoDB, Express.js, React, Node.js) to automate and digitize secretarial and board meeting operations.

[ KEY MODULES & FEATURES ]

Board Meeting Management

Create, schedule, and manage board meetings.
Define and organize agenda items.
Automatically generate notices and resolutions.

Compliance Tracker

Map and monitor secretarial compliance tasks.
Status indicators and automated reminders.

Document Automation

Automated generation and dispatch of:
- Meeting Notices
- Attendance Registers
- Acknowledgements
- Resolution Extracts

Client Master Module

Centralized database of directors, companies, and stakeholders.
Pre-filled fields for rapid form generation.

Role-Based Access Control (RBAC)

Admin, Company Secretary, Director, Legal, and Auditor roles.
Granular permissions based on responsibility and hierarchy.

Agenda Preamble Automation

Auto-generation of preambles based on meeting context and history.

Edit & Approval Workflow

In-built editor for agenda/resolution drafts.
Role-based approval and version history tracking.

[ TECH STACK ]

Frontend

React.js (Responsive, modular UI)

Backend

Node.js with Express

Database

MongoDB

Hosting

AWS

AI Layer

Development Framework

UI/UX

Integrations

[ THE IMPACT ]

70% reduction in turnaround time for board meeting documentation.
Near-zero errors in compliance reporting.
Real-time tracking of statutory deadlines.
Improved transparency and accountability for all stakeholders.
Scalable architecture for handling multiple companies/entities.

Managing board meetings and compliance workflows manually was leading to:

[ THE OBJECTIVE ]

[ THE Outcome ]

Smart Thinking - Sharp Delivery